There are dozens upon dozens of jobs that need to be finished before your business can fully comply with all the standards established by third parties like regulatory authorities and clients. These tasks span many departments inside the firm and cannot be completed by a single person. We need an efficient and complete team of compliance experts for the procedure to achieve compliance.
Important Topics to Discuss if you want to Achieve Compliance
Most instances of compliance failure are because of poor planning and communication. You must quickly gather your compliance team and discuss all the key concerns to avert these difficulties. This way it can help you to achieve compliance.
Email Security to Achieve Compliance
Your company receives and sends hundreds of emails every day. To secure all these emails and shield their contents from hackers’ prying eyes, you need a trustworthy encryption system.
Encryption of Data
All data collection processes must be foolproof because they prevent the theft or exposure of sensitive information like important information.
Knowledgeable hackers can bypass some firewalls if you cant achieve compliance. You need to update to a multi-level system if you are still using one of these older styles of screens since newer firewalls offer a far greater line of defense against unauthorized intrusions.
In the event of a system breakdown or some form of cyberattack, data backups are your lifeline. It’s crucial to create backups and store them in a secure location that conforms to regulatory requirements.
Data Storage and Accessibility to Achieve Compliance
Authorized employees only in your company should have access to sensitive data to achieve compliance. To reduce data breaches, there must be a reliable method of limiting access to your information.
We must not ignore physical security precautions in maximizing digital security. Upon their departure, each employee should wipe clean their Laptop. Screen filters may be necessary for some workstations containing sensitive data.
Officer in Charge of Internal Compliance Duties
You need an internal compliance officer and a highly qualified IT compliance team to achieve compliance. Their main responsibility is monitoring the team and making sure everyone follows compliance standards, such as locking their systems when they leave their workstations and exercising caution when using sensitive company information like credit card numbers.
The duties of the internal compliance officer also include routine employee training. The best way to keep employees informed and to achieve compliance about the constant threats online is with quarterly training. New employees should receive full training on compliance procedures when they join the organization.
The internal compliance officer will also be in charge of keeping track of compliance-related material, including backup plans and communication standards.
Compliance Delegation to an MSP
Even businesses that have nothing to do with the IT industry still need to comply with a plethora of IT laws. There’s no need to be concerned if you don’t have an internal IT team or your workforce has the knowledge or experience necessary to complete the task. Managed service providers, or MSPs, can manage these technological issues for you to achieve compliance.
Give us a call, we can have a group of compliance specialists visit your company and make sure you’re doing everything by the book. We will take care of any regulatory authority obligations you have, whether they are for HIPAA, PCI DSS, GDPR, NIST, or another regulatory body. In addition, our team will coordinate with your business directly to cover all bases. You can also check out our free Ebook if you’re looking for great advice to keep your business safe in the meantime.